Membership Report
January 1 to December 10 2019
I can only describe the last two years as spectacular with respect to membership. Our club has been strengthened and renewed with this increase in members. Thanks to Sheila Taillon for all her efforts to make this happen.
Darlene Ferguson, Sharyn Duffy, Gilbert Terrence, Tyler Siegrist and Rodger Lee have all joined the club since January. Thanks to their sponsors Gilles Renaud, Sheila Tallon Tom Everson and Bette Miller!
All members have up to date police checks.
Dessert and Discussion-rotary chats for new members were initiated on October. These chats give new members an opportunity to learn more about Rotary in an unstructured setting. Many seasoned members attend these chats and share insights to Rotary. This initiative will continue in the new year.
There are no set targets for new membership in the coming year but I will keep membership top if mind at meetings and hope that will continue to be successful in attracting new members.
I hope to enhance the Rotary experience for all new members and will look to organize a trip to the United Nations on Rotary day.
Terry Brouillet
Membership Chair 2019-2020
Community Service chair report
Wednesday December 11, 2019
Community service chair responsibilities
1) Is responsible for forming a committee that will examine and determine the suitability of requests for funding that come to the club
2) Will create a process whereby funding will be allocated
3) Will ensure that the executive is aware of the requests and the direction being recommended
4) Will consult with the club executive to ensure that collective wisdom is tapped in decision making
Note as this is the annual meeting, my report covers the calendar year of 2019
Areas we have worked on in the past year cover:
Health, Literacy Education & Public Awareness, Arts, Youth Seniors and Community
Health
Annual Blood Donor Clinic - $250.00
Outdoor Exercise Area -0 Work in Progress to try and complete Donations too
CMHA - $6,000.00 (ours + Impact Donation)
Literacy, Education & Public Awareness
Literacy Program - Dictionaries for Life - $600.00 (next year consider some to Boys & Girls Club)
Adventures in the Environment
Human Trafficking Awareness
Remembrance Day Wreath & Ceremony - $150.00
Take A Veteran to Dinner - $600.00
Arts
Arts Centre - $10,000.00
Youth, Seniors & Community
Alzheimer’s Society - $100.00 + Promotion
Senior's Day Away Program (Meal, travel & band entertainment)- $2,000.00
Sponsorship to Bingo Hall for their Promotions - $100.00
Salvation Army - Christmas Kettles
Children's Christmas Fund - $2,000.00
Assistance to fill Food Baskets Boys and Girls Club
Karla Project
Sea Cadets,
Air Cadets
Akwesasne POWWOW - $1,000.00
Rachael's Kids - $1,200.00 (Kids Summer Program + $400.00 for Youth Program Promotion
Support to Akwesasne Sport Program ( No money required as their funding request was not approved)
Mums to Senior's Residences
Bridging The Gap Program - $3,000.00) ( Stefano to give Program Update in New Year)
Community Living - $100.00 to promote their annual fund raiser
Report respectably submitted by Carol Bennett Bray
AGM Report
July 2019-December2019
Foundation Chair/International Service
- Foundation giving (Annual Fund) – 2018-19 - $ 8742 USD – pledged $5000 - $3975 (Cdn) of total was from Foundation Walk
- 2019-20 to date $436. Pledged $4500 (FYI Pledges are lower than expected giving… allows for funds to be diverted to a global grant, if necessary, and still meet our goal)
- End Polio Now (all in USD)– 2018-19 - $2019 goal was $1500
2019-20 - $5023 to date - pledged $1000
In addition EarlyAct Purple Pinkies at Roxmore PS = $84 Cdn. & Eamer’s Corners PS- $131 Cdn.
- Ghana-Awareness, Education, and Treatment of Buruli Ulcer (Global Grant #1638228)
Conduct education and training of community volunteers in identification of Neglected Tropical Diseases. (NTDs) like Buruli ulcer, Yaws, Leprosy, etc. Provide education and training of community medical personnel in identification and treatment of NTDs like Buruli ulcer, Yaws, Leprosy, etc. Promote improvement of sanitation practices through education in hand washing; care of potable water; care of the sick and the care and maintenance of facilities to support these objectives. Conduct on-going case searches in villages/communities by trained community based volunteers to help detect disease cases in early stages. Facilitate treatment of identified cases of disease as appropriate. Conduct community education night seminars and active screening by district health teams for NTD's. Continue to liaise with World Health Organization (WHO) personnel and researchers re best practices and new information as it becomes available. Conduct refresher seminars and provide small incentives as needed at 12 month intervals to the effectiveness and efficiency of community volunteers.Funding Summary DDF contributions: 21,000.00 Cash contributions: 30,000.00 Non-Rotarian contributions matched by the Foundation: 45,000.00 Financing subtotal (matched contributions + World Fund): 154,500.00 Total funding: 154,500.00 Total budget: 154,500.00 Grant, District Matching Grant (containers), donated medical supplies, etc., and the
- Shipping Containers (District Matching Grant)
Ship a 40’ container from Cornwall Ontario Canada to Ghana
Distribute the contents of the container to various health facilities in need, identified by Ghana Health Service/Ministry
Concrete foundations will be created to place the container on to prevent erosion
Construct Windows, ceilings, electrical wiring, Doors, walls and roof for the containerFurnishings will come from some of the supplies shipped and others provided by the communities.
Financing Summary (total $30,000 US)
(1) Rotarian/Club Cash Amount in US: $20,000
(2) DDF Amount Requested in US ($1 of line 1): $10,000
- Mending hearts & spreading peace through children heart surgeries by connecting people
Cash from Club Cornwall Sunrise-$1000+$50=$1500 District Designated Fund (DDF)=$1000
- Clothing for refugees (Bette/Katie)- have been looking after the clothing for refugees project in partnership with E-Club Premier 7040 (the French e-club based in Montreal) that is doing clothing, etc., distribution to mostly Haitian refugees in Montreal. Difficult to estimate the value of clothing -Bette and Katie have taken at least 5 loads to them (car is jammed full of bags of clothing) plus a few odd garbage bags full that we’ve traded off at functions when we and someone from Montreal are at.
- District Simplified grant $2500 (Go with the Flow)
180 kits so far this year.
$2000 of donation money spent with enough supplies for 100 kits. There is a new chapter starting in Kingston in January.
12 regular members help with the project. Next kits destined for Uganda.
Public Image & Public Relations
Special thanks to the members who have been sharing photos and other useful materials to help promote our Club and its activities. ….. this helps a lot. Members are actively assisting in “making ourselves look good” and in building awareness of the good things we are doing in the community and beyond.
Branding is important and work is continuing to be done to make Cornwall Sunrise Rotary a recognized brand locally and beyond. The domain name for our website is just one of the ways we are doing this…. Rotary clothing, etc. will also help to move recognition forward.
Our Polio Event was particularly successful…. Thank you to all who helped in any way.
The expansion of projects that are also fellowship activities (Go with the Flow, bingo, etc.) provides a positive dimension to our club.
Some positive things include; (most are not new but need to be emphasized and expanded)
- a presence at Williamstown Fair – the Fair Board appreciates and recognizes us
- Signage inside the arena at the Prowlers games
- Social media – Facebook is continuing to become more effective as we expand our presence. Current objective is at least one new post per week with as many “shares” and “likes” as possible.
- The website, like Facebook, benefits from input from all …. Photos, articles and other suggestions.
- The database of media contacts continues to be updated and expanded (slowly) and expectations with their timelines, etc. are being noted.
- Reaching out to local reporters personally is beneficial and generally has resulted in excellent media coverage
- Making use of community calendars i.e. Cogeco , the SF and other publications to promote events
- Our presence at Blood Donor Clinics; Salvation Army Kettle Drive; Remembrance Day and other community events is important …. More effective if we wear Rotary clothing
Some things for consideration:-
- Development of contacts at the local radio station and at CKON.
- Develop a list of public billboards where posters can be displayed. Using these has minimal effectiveness but hand delivering posters to selected businesses is effective.
- Development of databases for various events and fundraisers as well as timelines for promotion to begin… we need to start earlier!
- Starting to advertise events earlier to ensure that our sponsors feel that they are getting “bang for their buck” by making sure we give good exposure to our sponsors.
- Providing a formal “thank you” after the event to all sponsors & donors (this was done following Trivia Night… those that were personally delivered were very well received
- Establish a policy re paid advertising (radio, press, etc.)
- Paid advertising on the Club website – need to follow-up regularly
- Twitter account? Instagram?
- Members being more visible in Rotary attire at events like bingo, etc.
- Press releases to accompany presentation of cheques
There is still a lot that can be done!!
Respectfully submitted
Bette Miller
December 11, 2019
Rotary Club of Cornwall Sunrise
Report of E-Secretary
AGM – December 11, 2019
Members continue to be encouraged to use ClubRunner for e-communications that involve all members and to update their personal information on our ClubRunner account.
Integration of Club information from ClubRunner to the RI database was monitored and maintained regularly.
Prior to the end of June 2019, all club goals and objectives had been recorded on Rotary Club Central.The total estimated number of volunteer hours contributed was approximately 4500 during last Rotary year.
The file of pertinent Club documents maintained on ClubRunner continues to be expanded in order to have records stored in a place that is both secure and accessible to members.
Maintenance of member attendance is performed in compliance with RI policy. Our practice is to integrate meeting attendance with participation in various club related activities. The relaxed RI policy allows integration of activities that occur anytime during a Rotary year. … our combined attendance and participation rate is high.
Speakers and other events are listed regularly on the home page and the addition of the Facebook plug-in on the home page has helped to keep it current.
Other items pertinent to the e-secretary are incorporated into the Public Image report.
Bette Miller
December 11, 2019
Report of Club Administration
Rotary Club of Cornwall Sunrise 2019 AGM
Wednesday, December 11, 2019
My experience of the role of Club Administrator is that it is a fancy title for tasks that are essentially managed by the membership collectively. I will use the Administrative Chair’s Duties in the Executive Handbook as the outline for my report.
Club Administration Chair
- Is responsible of having teams that will take care of the weekly bulletin
- taken on by Christine as Editor with a circuit of note-takers currently including herself, Sheila, Jennifer, Darlene and myself. - Will ensure that the bulletin is published in a timely fashion each week
- and Christine indeed does get it done - Will ensure that the speaker roster is maintained with a program or speaker for each weekly meeting
- sometimes planned well ahead and sometimes put together at the last minute with generous participation of several members. I mostly respond to suggestions or requests made by members, scheduled visitors, club necessary events like these AGM’s and classification speeches and reports of member’s activities. I have mostly been the coordinator of the memberships collective interests, not the creator of an intentioned program. A conversation by the executive or comments by members to follow the themes of the Rotary Calendar could be considered. - Will ensure that the technical support needed is set up and ready to go at each meeting
- all that arrive early participate in this task. I do check with speakers of any special needs. If I am not at meeting, perhaps I should be contacting someone to ensure - Will ensure that the tasks at each meeting are assigned and published in the bulletin
- basically falls to Christine as she edits the bulletin. - Will ensure that the club regalia is set up and stored at the end of the meeting
- again a collective responsibility that I am often involved in, but seems to get handled - Will ensure that GSD Lodge is informed if a weekly meeting is cancelled and of the dates of the executive meetings
- typically handled by email or phone to Alyssa Lalonde, Assistant Food Services Supervisor, 613 933 3384 ext 4228, alalonde@cornwall.ca . Although seldom an issue for our regular meetings, technically the space is a City Facility that can be used for other city functions, and so any special use needs to be checked against a city-wide calendar. - Will ensure that the dining room is booked for routing night for Mums for Thanksgiving
- as indicated above - Will ensure that any facilities at GSD Lodge are booked as needed by the club
- as above
As you can see, an easy job in a club where everyone is alert and takes responsibility as necessary. I look forward to completing my term with Peter and mentoring Sharyn into the role as part of Sheila’s Executive.
Tom Olien
Rotary Youth Programs 2019 Report
EARLYACT/INTERACT
- Eamer’s Corners “Eagle Wings” continues to thrive
- thanks to the leadership of Silvia Speck (who has since moved to Roxmore PS), Cindy Esdale and the ongoing support of Sharon Miller
- contributed to Go With the Flow and to End Polio Now
- Roxmore PS’s “Global Kids” is new this year
- Silvia Speck has been instrumental in getting this group started and now has 3 teachers supporting the group, along with Sharon Miller
- Purple Pinkie Day, fundraised for the Children’s Treatment Centre and Champion for Kids for National Child’s Day, and are now doing CandyGram sales for charity
- CharLan’s Interact group are gearing up to have a Christmas Cake auction, and are only $100 away from reaching their $1000 goal in order to purchase a Shelter Box
- Sharon Miller continues to support them
- Each club is granted $500 a year
- both EarlyAct groups received $250 and CharLan received $200 in order to help offset club fundraising costs
- both EarlyAct clubs were gifted with a 4-ft Teddy Bear and $100 gift card for Kids Corner….these items will be used by both clubs for fundraisers, and at the same time allowed our Rotary Club to support a Rachel’s Kids fundraiser
ADVENTURES OPPORTUNITIES
- over the course of the year, we were fortunate to hear first-hand from those youth who attended Katie’s well-organized week of Adventures in the Environment, as well as from those students who participated in Adventures organized by other Rotary Clubs. It continues to be important for Katie to receive feedback from the hosts and volunteers regarding student engagement and the program itself in order to keep this adventure successful
- with respect to upcoming adventures, brief descriptions of our 5 Adventures forwarded to:
- Elizabeth Spagnolo, Guidance Counsellor at Holy Trinity
- Alison Dennis, Interact Lead at CharLan
- Renee Rozon, principal at SJCSS
- more detailed info about Adventures in Citizenship since its the upcoming adventure (April 26 to Apr 29)
- our $675 fee has been submitted, we’ll hear about our acceptance by Jan 10, and will hopefully submit a student name by March 7
- Pat Shane, SJ Law Teacher invited me to visit his Gr 11 and 12 law classes in Jan to discuss the program and application process
LTEP and STEP and RYLA
- fortunate to have had Hailey Budgell participate in long term exchange and share her experience with us, and to hear from the past RYLA student
- unfortunately we were unable to find the hosts required to support a LTE for Aiden Vachon
- Aiden was not interested in a STE
- waiting to hear if he is interested in RYLA (Rotary Youth Leadership Awards (May 29th to 31st in Kingston at St. Lawrence College)
GOALS:
1 - The importance of EARLY CONTACT and ORGANIZED INFORMATION SHARING (both about the student experience as well as potential hosts) in school settings (one for students and later for parents of interested students) for both long and short term exchanges.
2 - Considering other schools whose busing range is wider than CCVS in order to capture potential hosting families in outlying regions. Deb suggested St Lawrence High School who has a good international student program. Jennifer suggested St Joseph Catholic Secondary School who also has a good international student program.
Jennifer Deschamps
